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SciPost Publications: Production

This guide is meant for Editorial Administrators and Production Officers. It describes the post-acceptance workflow from paper acceptance to publication.

Version: 2016-12-16


  1. Preparation

    1. Check the Submission's list of references: if the syle isn’t right (most importantly: DOI missing), ask authors to provide an updated bibliography or .bbl file by email.

  2. Source retrieval and folder preparation

    1. On the SciPost server, navigate to folder [Journal full name]/IN PRODUCTION.

    2. Create a folder [journal abbrev. name]_[arxiv identifier]_[first author last name], e.g. SciPost_Phys_1604.98141v3_Smart.

    3. Save the source from arXiv into this folder.

    4. NOTE: the file will be named ####.#####v#, which is not recognized as a .tar.gz file on a UNIX system.

      Rename the file ####.####v#.tar.gz. Unzipping it produces the folder ####.#####v#.

    5. Copy the files in [Journal full name]/v##_production/FILES_TO_COPY_IN_PAPER_DIR to the paper-in-production’s folder. There are 4 files: by.eps, logo_scipost_with_bgd.pdf, SciPost_bibstyle.bst, SciPost.cls.

    6. Copy all the paper’s sources one level down (so from ####.#####v# to the current directory).

    7. Copy the .tex source to a new file using the name convention [Journal abbrev. name]_####_#####v#_[first author last name].tex (careful: use underscore instead of . between numbers).

  3. LaTeX file preparation

    1. Handling references

    2. Implementing the SciPost style

      1. 
        %%%%%%%% Begin SciPost Production addition
        
        \usepackage[bitstream-charter]{mathdesign}
        
        \hypersetup{
        colorlinks,
        linkcolor={red!50!black},
        citecolor={blue!50!black},
        urlcolor={blue!80!black}
        }
        
        \urlstyle{sf}
        
        \fancypagestyle{SPtitlepage}{%
        \fancyhf{}
        \fancyfoot[C]{\textbf{\thepage}}
        \lhead{\raisebox{-1.5mm}[0pt][0pt]{\href{https://scipost.org}{\includegraphics[width=20mm]{logo_scipost_with_bgd.pdf}}}}
        \chead{}
        \rhead{\small \href{https://scipost.org/SciPostPhys.1.1.???}{SciPost Phys. 1, ??? (2016)}}
        \renewcommand{\headrulewidth}{1pt}
        }
        
        \fancypagestyle{SPbulk}{
        \fancyhf{}
        \lhead{\raisebox{-1.5mm}[0pt][0pt]{\href{https://scipost.org}{\includegraphics[width=20mm]{logo_scipost_with_bgd.pdf}}}}
        \rhead{\small \href{https://scipost.org/SciPostPhys.1.1.???}{SciPost Phys. 1, ??? (2016)}}
        \fancyfoot[C]{\textbf{\thepage}}
        \renewcommand{\headrulewidth}{1pt}
        }
        
        %%%%%%%% End SciPost Production addition
        	      
  4. References validation

  5. Proofs

  6. Online publication

  7. Metadata preparation and DOI registration with Crossref

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