diff --git a/docs/_build/doctrees/environment.pickle b/docs/_build/doctrees/environment.pickle
index 21153166c98617c5bf047095598bbed607431e5f..b7ab6759d69adcb7655b9c813c812205028fce81 100644
Binary files a/docs/_build/doctrees/environment.pickle and b/docs/_build/doctrees/environment.pickle differ
diff --git a/docs/_build/doctrees/index.doctree b/docs/_build/doctrees/index.doctree
index 34eccbbd16af51ec7b9ec658e41a7cd1f8858e83..fcae77ed1e84bf5e488047d5a1ae225a1cf211cb 100644
Binary files a/docs/_build/doctrees/index.doctree and b/docs/_build/doctrees/index.doctree differ
diff --git a/docs/_build/html/index.html b/docs/_build/html/index.html
index 1da8f580f7bd0a22f0573e229fd94a68cecb2125..ccac708d9930dd98adfc779e2126beacbee40cb1 100644
--- a/docs/_build/html/index.html
+++ b/docs/_build/html/index.html
@@ -137,6 +137,7 @@
<ul>
<li class="toctree-l1"><a class="reference internal" href="contributors/contributors.html">For Contributors</a><ul>
<li class="toctree-l2"><a class="reference internal" href="contributors/editorial_administrators/editorial_administrators.html">Editorial Administrators</a><ul>
+<li class="toctree-l3"><a class="reference internal" href="contributors/editorial_administrators/submission_processing.html">Submission processing</a></li>
<li class="toctree-l3"><a class="reference internal" href="contributors/editorial_administrators/production.html">Production of SciPost Publications</a></li>
</ul>
</li>
diff --git a/docs/_build/html/objects.inv b/docs/_build/html/objects.inv
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Binary files a/docs/_build/html/objects.inv and b/docs/_build/html/objects.inv differ
diff --git a/docs/_build/html/searchindex.js b/docs/_build/html/searchindex.js
index afb053da1d6f6918b5684b305acfd243f28f7ca1..d7a6448663f1a0e55b51ebe40de8e2ccf9013212 100644
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\ No newline at end of file
diff --git a/docs/contributors/editorial_administrators/editorial_administrators.rst b/docs/contributors/editorial_administrators/editorial_administrators.rst
index 03174bbbdd6e1706baabbefc4e254d7cec4db835..91bc36a4b50d19296979921e9694b984118b9824 100644
--- a/docs/contributors/editorial_administrators/editorial_administrators.rst
+++ b/docs/contributors/editorial_administrators/editorial_administrators.rst
@@ -5,4 +5,5 @@ Editorial Administrators
.. toctree::
:maxdepth: 2
+ submission_processing
production
diff --git a/docs/contributors/editorial_administrators/production.rst b/docs/contributors/editorial_administrators/production.rst
index 007a48c52d92d72e7dc96fcd2b130155cbaf7302..b28952cf43ab7d4b5fd21e88880904c59846d59b 100644
--- a/docs/contributors/editorial_administrators/production.rst
+++ b/docs/contributors/editorial_administrators/production.rst
@@ -6,43 +6,362 @@ Production of SciPost Publications
This guide is meant for **Editorial Administrators** and **Production Officers**. It describes the post-acceptance workflow from paper acceptance to publication.
+Formatting check
+----------------
+
+ If the Submission's references are not properly formatted,
+ and/or if these do not include the required DOIs,
+ the authors should be emailed and asked to do so,
+ by providing either the ``.bbl`` file or the ``.bib`` source.
+
+
Source retrieval and folder preparation
---------------------------------------
-#. On the SciPost server, navigate to folder ``[Journal full name]/IN PRODUCTION``.
-#. Create a folder ``[journal abbrev. name]_[arxiv identifier]_[first author last name]``, e.g. ``SciPost_Phys_1604.98141v3_Smart``.
-#. Save the source from arXiv into this folder.
-#. NOTE: the file will be named ``####.#####v#``, which is not recognized as a ``.tar.gz`` file on a UNIX system.
-#. Rename the file ``####.####v#.tar.gz``. Unzipping it produces the folder ``####.#####v#``.
-#. Copy the files in ``[Journal full name]/v##_production/FILES_TO_COPY_IN_PAPER_DIR`` to the paper-in-production’s folder. There are 4 files: ``by.eps, logo_scipost_with_bgd.pdf, SciPost_bibstyle.bst, SciPost.cls``.
-#. Copy all the paper’s sources one level down (so from ``####.#####v#`` to the current directory).
-#. Copy the ``.tex`` source to a new file using the name convention ``[Journal abbrev. name]_####_#####v#_[first author last name].tex`` (careful: use underscore instead of . between numbers).
+ #. On the SciPost server, navigate to folder
+ ``[Journal full name]/IN PRODUCTION``.
+ #. Create a folder
+ ``[journal abbrev. name]_[arxiv identifier]_[first author last name]``,
+ e.g. ``SciPost_Phys_1604.98141v3_Smart``.
+ #. Save the source from arXiv into this folder.
+ #. NOTE: the file will be named ``####.#####v#``, which is not recognized
+ as a ``.tar.gz`` file on a UNIX system. Rename the file
+ ``####.####v#.tar.gz``. Unzip it to produce the folder ``####.#####v#``.
+ #. Copy all the paper’s sources one level down (so from ``####.#####v#`` to
+ the current directory).
+ #. Copy the files in
+ ``[Journal full name]/v##_production/FILES_TO_COPY_IN_PAPER_DIR``
+ to the current directory. There are 5 files:
+
+ * ``by.eps``
+ * ``logo_scipost_with_bgd.pdf``
+ * ``SciPost_bibstyle.bst``
+ * ``SciPost.cls``
+ * ``SciPost_Phys_Skeleton.tex``
+
+ #. Copy the skeleton ``.tex`` source to a new file using the name convention
+ ``[Journal abbrev. name]_####_#####v#_[first author last name].tex``
+ (careful: use underscore instead of . between numbers).
LaTeX file preparation
----------------------
+ The next step is to transfer the submission's LaTeX contents into the final file.
-Handling references
-~~~~~~~~~~~~~~~~~~~
+ All steps involed appear in the skeleton ``.tex`` source in the form ``%%%%%%%%%% TODO: [TOKEN]`` opening marked, followed by a corresponding ``%%%%%%%%%% END TODO: [TOKEN]`` marker.
-Implementing the SciPost style
-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
+ During the file preparation, if there is anything worth noting about the
+ production process, please include this in a::
+
+ %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
+ % Production Notes
+ % [your name here]
+ %
+ % [your notes here]
+ %%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
+
+ block at the beginning of the document, just before the ``\documentclass`` declaration.
+
+
+ #. TODO: PAPER CITATION 1 and 2
+
+ In these two places, fill the missing numbers in the citation header::
+
+ \rhead{\small \href{https://scipost.org/SciPostPhys.?.?.???}{SciPost Phys. ?, ??? (20??)}}
+
+
+ The first argument of the ``href`` is the simple permanent URL for the publication. This includes 3 numbers: the volume number, issue, and three-digit paper number, for example ``SciPostPhys.1.2.011``. At this stage, leave the paper number to ``???``: this number will be assigned and filled in in the last stage of production.
+
+ The second argument to the ``href`` uses the simple citation, dropping the issue number, for example ``SciPostPhys. 1, 011 (2016)``.
+
+
+ #. TODO: PACKAGES
+
+ The ``SciPost.cls`` (v1b) class definition requires the following packages:
+
+ * amsmath [NOTE: amsmath, amssymb are redundant and clash with mathdesign]
+ * cite
+ * doi
+ * fancyhdr
+ * geometry
+ * graphicx
+ * hyperref
+ * inputenc
+ * lineno [for proofs only]
+ * titlesec
+ * tocloft, nottoc,notlot,notlof
+ * xcolor
+
+ If the authors are using extra packages not already in the list above,
+ you should paste their list within this TODO block.
+
+ Any package originally included by the authors which you do **not**
+ include should be commented out with a ``% REMOVED IN PROD``
+ comments prepended.
+
+
+ #. TODO: COMMANDS
+
+ If the authors have redefined commands, paste the redefinitions in this block.
+
+
+ #. Removal of extras
+
+ Strip out other size, length etc. redefinitions by the authors.
+
+ Remove any ``\date``.
+
+
+ #. TODO: TITLE
+
+ The title is enclosed in::
+
+ \begin{center}{\Large \textbf{\color{scipostdeepblue}{
+ [title]
+ }}}\end{center}
+
+ Paste the title in this block. If the title is multiline, end it with ``\\``
+ in order to ensure proper uniform spacing between the lines.
+
+
+ #. TODO: AUTHORS
+
+ Put the author names in textbf. No ``comma`` but rather an ``and`` before
+ the last author. If multiple authors and affiliations, use ``\textsuperscript``
+ and positive integer labels, with a ``*`` for the corresponding author.
+
+
+ #. TODO: AFFILIATIONS
+
+ If there are many affiliations, each is prepended by the appropriate
+ ``{\bf [nr]}\ ``. Separate affiliations ``\\``.
+
+ Put a ``\\[\baselineskip]`` after the affiliations.
+
+
+ #. TODO: EMAIL (OPTION)
+
+ Optionally, provide the email of the corresponding author using::
+
+ ``\href{mailto:[email]}{\small \sf [email]}``
+
+ prepended with ``*`` if corresponding author. If a web link is offered,
+ use the format ``{\small \url{[url]}}``.
+
+
+ #. TODO: ABSTRACT
+
+ Paste the abstract in the provided block::
+
+ \section*{\color{scipostdeepblue}{Abstract}}
+ {\bf
+ [abstract]
+ }
+
+
+ #. TODO: TOC
+
+ As a general guideline, the paper should contain a table of contents
+ if it has more than 6 pages.
+
+
+ #. TODO: COPYRIGHT
+
+ Include the first author's initials and family name in the copyright
+ statement.
+
+
+ #. TODO: DATES
+
+ Fill in the appropriate received and accepted dates in
+ format ``DD-MM-YYYY``. The published date will be filled in later on.
+
+
+ #. TODO: DOI
+
+ Provide the volume and issue numbers (two places) in the DOI specifier.
+ The paper number will be assigned in the final stage of production.
+
+
+ #. TODO: LINENO
+
+ During proofs stage, activate line numbers.
+
+
+ #. TODO: CONTENTS
+ Paste the entire bulk of the paper in this block,
+ including all sections and eventual appendices.
+
+
+ #. TODO: BIBNR
+
+ If the bibliography contains more than 100 entries, use
+ ``999`` instead of ``99`` in the ``\begin{thebibliotraphy}{[nr]}``
+ statement.
+
+
+ #. TODO: BBL
+
+ The references are explicitly pasted into this block.
+ If BiBTeX was used, the contents of the ``.bib`` file are pasted here.
+
+
+Problems
+~~~~~~~~
+
+ * package ``lineno`` and ``amsmath`` are incompatible
+
+ Problem: line numbers don't appear when paragraph is followed by align etc.
+
+ Solution: [from `this link <http://phaseportrait.blogspot.nl/2007/08/lineno-and-amsmath-compatibility.html>`_]: paste this in the preamble::
+
+ {\small
+ \begin{verbatim}
+ %% Patch lineno when used with amsmaths
+ \newcommand*\patchAmsMathEnvironmentForLineno[1]{%
+ \expandafter\let\csname old#1\expandafter\endcsname\csname #1\endcsname
+ \expandafter\let\csname oldend#1\expandafter\endcsname\csname end#1\endcsname
+ \renewenvironment{#1}%
+ {\linenomath\csname old#1\endcsname}%
+ {\csname oldend#1\endcsname\endlinenomath}}%
+ \newcommand*\patchBothAmsMathEnvironmentsForLineno[1]{%
+ \patchAmsMathEnvironmentForLineno{#1}%
+ \patchAmsMathEnvironmentForLineno{#1*}}%
+ \AtBeginDocument{%
+ \patchBothAmsMathEnvironmentsForLineno{equation}%
+ \patchBothAmsMathEnvironmentsForLineno{align}%
+ \patchBothAmsMathEnvironmentsForLineno{flalign}%
+ \patchBothAmsMathEnvironmentsForLineno{alignat}%
+ \patchBothAmsMathEnvironmentsForLineno{gather}%
+ \patchBothAmsMathEnvironmentsForLineno{multline}%
+ }
+ %% End patch lineno
+
+
+ * Breaking of in-line math equations
+
+ Simply prevent by forcing equations into a math atom by surrouding them with braces,::
+
+ \begin{verbatim}
+ Here is an equation that shouldn't be broken: ${E=mc^2}$.
+ \end{verbatim}
+
+
+ * package ``MnSymbol`` is problematic and clashes with amsmath.
+
+ One solution is to import individual symbols according to these
+ `instructions <http://tex.stackexchange.com/questions/36006/importing-single-symbol-from-mnsymbol>`_.
+
+
+References formatting
+~~~~~~~~~~~~~~~~~~~~~
+
+ References should be in the following format:
+
+ Things to ensure:
+
+ * Author names are in comma-separated list with format [initials] [last name].
+
+ * Titles are in italics, and capitalization is displayed (using {\it e.g.} \{\{ \}\} in BiBTeX). For PRL: nouns capitalized.
+
+ * Journal names are abbreviated.
+
+ * Volume number is in bold.
+
+ * Year is in parentheses.
+
+ * Commas separate all elements.
+
+ * All doi are present and displayed in format doi:[doi].
+
+ * The reference is closed by a ``.``
-References validation
----------------------
Proofs
------
+ * Once the paper has been properly formatted, the ``.tex`` and ``.pdf`` files
+ should be copied into new files carrying the ``_proofs_v[nr]`` suffix,
+ for example ``SciPost_Phys_1699_9999v9_Bee_proofs_v1.tex``.
+
+ * The ``.pdf`` proofs should be email to the authors for verification.
+ Authors should return either an annotated pdf or a list of corrections
+ by plain text email.
+
+ * Any modifications should be implemented directly in the main ``.tex`` file.
+
+ * If any further check by the authors are required, start this proofs
+ todo-list again, increasing the proofs version number.
+
+ * Once the authors have approved the proofs, the paper can be put forward
+ to online publication.
+
Online publication
------------------
+Preparation of final version of record
+~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
+
+ #. Copy the whole paper folder from folder [journal name]/IN\_PRODUCTION \\to [journal name]/Volume\_[volume nr].
+
+ #. Check online to see which paper number is next available.
+
+ #. Rename this folder using the convention [journal name]\_[volume number]([issue number])\_[paper nr].
+
+ #. Within this folder, take the author-accepted version tex file and rename it using the convention [journal name abbrev]\_[volume nr]\_[issue nr]\_[paper nr].tex.
+
+ #. In this tex source, replace the ??? with the 3-digit paper number (6 places: 4 in preamble, 2 in copyright statement).
+
+ #. Ensure that the author names are in format A. Bee, C. Dee and E. Final.
+
+ #. Insert the correct Received, Accepted and Published dates in copyright statement.
+
+ #. Make sure linenumbers are deactivated.
+
+ #. Does the table of contents (if present) look OK? (Beware of hanging closing line pushed to top of second page.)
+
+ #. If the author-accepted proofs version used BiBTeX, copy the contents of the bbl file into the .tex file, so that BiBTeX is not needed anymore.
+
+ #. Manually correct any incorrect references.
+
+ For arXiv entries, use the format ``\href{https://arxiv.org/abs/####.#####}{arXiv:####.#####}``, and remove any ``(YEAR)``.
+
+ J. Stat. Mech. is annoying (volume number is year). Manually remove volume nr for these, so the format becomes ``A. Bee, \emp{Bee's nice paper}, J. Stat. Mech.: Th. Exp. P##### (20##), \doi{10...}.``
+
+ #. Recompile the LaTeX, and CAREFULLY CHECK EVERYTHING.
+
+
+Uploading to ``scipost.org``
+~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
+
+
+ #. From the Submissions Pool, click on the link to initiate the publication process.
+
+ #. Fill in the initiate publication form (using the dates in format YYYY-MM-DD). Submit. You are now on the validate publication page.
+
+ #. Check that the paper number is correct. If not, modify the final tex source to account for this (see previous subsection).
+
+ #. Select who the first author is (if registered as a Contributor; if not, inform the EdAdmin, and choose another author who is registered).
+
+ #. Select the final version's pdf file.
+
+ #. Submit. The paper is now published online.
+
+
Metadata preparation and DOI registration with Crossref
-------------------------------------------------------
+
+
+Maintenance
+-----------
+
+
+Cited-by updates
+~~~~~~~~~~~~~~~~
diff --git a/docs/contributors/editorial_administrators/submission_processing.rst b/docs/contributors/editorial_administrators/submission_processing.rst
new file mode 100644
index 0000000000000000000000000000000000000000..a7d0181e2af776f5b3da113f7398e999c9c326d3
--- /dev/null
+++ b/docs/contributors/editorial_administrators/submission_processing.rst
@@ -0,0 +1,27 @@
+Submission processing
+=====================
+
+
+Pre-screening
+-------------
+
+
+Plagiarism check
+~~~~~~~~~~~~~~~~
+
+
+Assignments
+~~~~~~~~~~~
+
+
+During refereeing
+-----------------
+
+
+Compliance with Crossref DOI requirements
+~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
+
+If the Submission's references are not properly formatted,
+and/or if these do not include the required DOIs,
+the authors should be asked to do so in their eventual
+resubmission.