diff --git a/scipost/templates/scipost/EdCol_by-laws.html b/scipost/templates/scipost/EdCol_by-laws.html
index ce8cb46d50fa3997ec9fbdbe85fed2acfa1e8432..6bc4cd6550adafc0e097e52d28814e0ff738f988 100644
--- a/scipost/templates/scipost/EdCol_by-laws.html
+++ b/scipost/templates/scipost/EdCol_by-laws.html
@@ -1,5 +1,7 @@
{% extends 'scipost/base.html' %}
+{% load staticfiles %}
+
{% block pagetitle %}: Editorial College By-laws{% endblock pagetitle %}
{% block breadcrumb %}
@@ -29,8 +31,7 @@
Functioning of the SciPost Editorial Colleges is governed by the following set of by-laws.
</p>
<p>
- These complement and are subsidiary to the legal statutes of Stichting SciPost
- (hereafter: the Foundation).
+ These complement and are subsidiary to the <a href="{% static 'scipost/info/afschrift_OPR_St_SciPost.pdf' %}">legal statutes</a> (official version, in Dutch) of Stichting SciPost (hereafter: the Foundation).
</p>
<ol>
@@ -40,7 +41,7 @@
<ol>
<li><strong>The Colleges</strong>
<p>
- An Editorial College is formed for each field of the sciences in which SciPost
+ An Editorial College is formed for each academic field in which SciPost
carries out publishing activities. The Editorial College of a certain field,
composed of a collection of Fellows, takes end
responsibility for editorial matters for all Journals operating in that field.
@@ -58,7 +59,7 @@
concerned. There is no age limitation.
</p>
<p>
- <em>Guest Fellows</em>, whose services can be called upon for Commons- of Proceedings-class journals, should be professionally active academics with a position equivalent to junior faculty at a recognized university or research institute. The must possess a solid publication record demonstrating international-level research capabilities in at least one stated subject area covered by SciPost Journals falling under the Editorial College concerned. There is no age limitation. Guest Fellows are only given editorial tasks for specific submissions, and are not officially part of the Editorial College.
+ <em>Guest Fellows</em>, whose services can be called upon for Core- or Proceedings-class journals, should be professionally active academics with a position equivalent to junior faculty at a recognized university or research institute. The must possess a solid publication record demonstrating international-level research capabilities in at least one stated subject area covered by SciPost Journals falling under the Editorial College concerned. There is no age limitation. Guest Fellows are only given editorial tasks for specific submissions, and are not officially part of the Editorial College.
</p>
</li>
<li><strong>Number of Fellows</strong>
@@ -71,7 +72,7 @@
</p>
</li>
<li><strong>Appointment</strong>
- <p>SciPost's Editorial Colleges should be representative of their respective academic communities. They are meant to be self-sustaining in scale and composition.</p>
+ <p>SciPost's Editorial Colleges should be representative of their respective field's academic communities. They are meant to be self-sustaining in scale and composition.</p>
<ol>
<li>Direct appointment by the Foundation
<p>
@@ -87,7 +88,7 @@
Foundation board members, members of the Advisory Board as well as current and past
Fellows of an Editorial College can nominate candidates for an Editorial Fellowship.
In addition, guest Fellows which have proved to be reliable Editors-in-charge
- for <em>Commons</em>- or <em>Proceedings</em>-class Submissions can also be
+ for <em>Core</em>- or <em>Proceedings</em>-class Submissions can also be
nominated by Editorial Administration on behalf of the Foundation.
Candidates must fulfil the eligiblity criteria.
</p>
@@ -96,7 +97,7 @@
<p>
These nominations shall be forwarded to the relevant Editorial College
for voting, at the latest at the next Virtual General Meeting.
- If a candidate secures a positive vote from at least three quarters
+ If a candidate secures a positive vote from at least half
of the Fellows currently
caring for the candidate's stated main expertise, and if no veto is received from
Fellows in other subject areas, from the Advisory Board or from the Foundation's
@@ -107,20 +108,20 @@
</li>
<li><strong>Duration</strong>
<p>
- An appointment as Fellow of an Editorial College is in principle for a period of two years.
+ An appointment as Fellow of an Editorial College is in principle for a period of five years.
</p>
</li>
<li><strong>Visibility</strong>
<p>
- The composition of an Editorial College is publicly known. The list of Editorial
- Fellows and their stated expertises is published on the website.
+ The composition of an Editorial College is made public. The list of Editorial
+ Fellows and their stated expertises is published on the <a href="{% url 'colleges:colleges' %}">Colleges page</a>.
</p>
</li>
<li><strong>Renewal</strong>
<p>
An appointment is renewable without limitation. A Fellow coming to the end of
- an appointment is automatically put up for re-election, unless
- the said Fellow has informed the Foundation of his/her desire not to renew,
+ an appointment is automatically put up for renewal, unless
+ the said Fellow has informed the Foundation of their desire not to renew,
or if the Foundation or the Advisory Board vetoes the renewal.
</p>
</li>
@@ -128,8 +129,8 @@
<p>
Appointment as an Editorial Fellow immediately ends upon:
<ul>
- <li>the Fellow informing the Foundation of his/her wish to cease
- his/her Fellowship</li>
+ <li>the Fellow informing the Foundation of their wish to cease
+ their Fellowship</li>
<li>the Fellow ceasing to fulfil the eligibility criteria</li>
<li>the Foundation terminating the appointment due to
conduct which it deems to be improper or in
@@ -147,7 +148,7 @@
<p>
Editorial Colleges, consisting of internationally-renowned scientists with a broad
geographic distribution, do not physically meet. Meetings are instead organized
- using online facilities.
+ using our online forums/meetings facilities.
</p>
<ol>
<li><strong>Virtual General Meetings</strong>
@@ -155,7 +156,8 @@
virtual general meeting. The meeting is organized by the Foundation and takes
place over the course of one week during the month of January.</p>
<p>For the VGM, a special web page is activated, which is accessible only to
- Fellows, members of the Advisory Board and Foundation Board members.
+ Fellows, members of the Advisory Board, Foundation Board members and SciPost
+ Administration.
This page contains items and points of discussion put forward by
the Foundation, Advisory Board and Editorial Fellows,
and can be consulted and acted upon by Board members and Fellows at
@@ -228,7 +230,8 @@
<p>
Special provisions exist for certain classes of Journals:
<ul>
- <li>for <em>Commons</em>-class Journals, Editors-in-charge can
+ <li>for <em>field flagship</em> Journals, only current Fellows are preselected;</li>
+ <li>for <em>Core</em>-class Journals, Editors-in-charge can
be preselected not only from current Fellows, but from well-respected members of the
community at large (in which case they become guest Fellows).</li>
<li>for <em>Proceedings</em>-class Journals, Editors-in-charge are normally
@@ -267,7 +270,7 @@
<ol>
<li>First appointment
<p>The first Fellow of the Editorial College
- (or, for <em>Commons</em>- or <em>Proceedings</em>-class Journals, guest Fellow)
+ (or, for <em>Core</em>- or <em>Proceedings</em>-class Journals, guest Fellow)
who accepts an assignment,
or who volunteers while perusing the pool, becomes Editor-in-charge of the Submission,
under the conditions that:
@@ -278,7 +281,7 @@
<li>the Fellow has not co-authored a paper with any of the Submission's authors in the last 5 years.</li>
</ul>
<br/>
- It is the responsibility of the Fellow to ensure that these conditions are met.</p>
+ It is the responsibility of the Fellow to ensure that these conditions are met. In fields where large collaborations are listed as paper authors, a reasonable filtering of the above conflicts is applied, with only the directly meaningful ones being retained.</p>
</li>
<li>Reappointment
<p>In the case of a Resubmission, the original Submission's Editor-in-charge is
@@ -286,7 +289,7 @@
<li>Replacement of the Editor-in-charge
<p>Upon explicit request by the Editor-in-charge, or in circumstances in which the editorial processing of a given
Submission is suffering from unreasonable delays, the Editorial Administration
- reserves the right to seek a replacement for Editor-in-charge of that Submission.</p>
+ reserves the right to seek a replacement Editor-in-charge for that Submission.</p>
</li>
</ol>
</li>
@@ -302,7 +305,7 @@
</ul>
</p>
<p>
- For first-time submission, the choice is between the default refereeing cycle, or the direct Editorial Recommendation. For resubmission, all three choices are available, the short cycle being meant for rapid re-consultation of referees from previous rounds. Upon choosing either the direct or short refereeing cycles, the online Submission Page is automatically created and opened for contributed Reports and Comments, and the Editor-in-charge is required to immediately open a refereeing round.
+ For first-time submission, the choice is between the default refereeing cycle, or the direct Editorial Recommendation (only for rejection). For resubmission, all three choices are available, the short cycle being meant for rapid re-consultation of referees from previous rounds. Upon choosing either the direct or short refereeing cycles, the online Submission Page is automatically created and opened for contributed Reports and Comments, and the Editor-in-charge is required to immediately open a refereeing round.
</p>
</li>
<li>Opening
@@ -354,9 +357,9 @@
recommendation depends on the Journal which is submitted to:
</p>
<ul>
- <li>for field-leading titles: at least two substantial Reports,
+ <li>for field flagship titles: at least two substantial Reports,
at least one of which is an invited one</li>
- <li>for <em>Commons</em> and other field-specific titles: at least one
+ <li>for <em>Core</em> and other field-specific titles: at least one
substantial Report</li>
<li>for <em>Proceedings</em>: at least one Report.</li>
</ul>
@@ -376,10 +379,9 @@
Reports, eventual Comments together with the Editor-in-charge's own assessment of the Submission.
Such a recommendation is not made publicly visible. The recommendation can be for:
<ul>
- <li>Publication as Select (reserved for the top 10% of papers submitted to a field-leading title)</li>
- <li>Publication (in the targeted Journal)</li>
- <li>Publication (promotion to field-leading Journal)</li>
- <li>Publication (transfer to other Journal)</li>
+ <li>Publication as Select (reserved for the top 10% of papers submitted to a field flagship title)</li>
+ <li>Publication in the field flagship Journal</li>
+ <li>Publication in the field Core Journal</li>
<li>Minor revision</li>
<li>Major revision</li>
<li>Rejection.</li>
@@ -392,7 +394,7 @@
</li>
<li>
<p>If the Editorial Recommendation is for a minor or major revision, it is communicated
- directly to the authors, who must then resubmit. Upon resubmission, the Editor-in-charge
+ directly to the authors, who must then resubmit in order for further processing to take place. Upon resubmission, the Editor-in-charge
can either start a new refereeing round or directly formulate a new editorial recommendation.</p>
</li>
</ol>
@@ -405,15 +407,15 @@
is made visible to all non-conflicted Fellows.
</p>
<p>
- A number of Fellows (depending on the recommentation, see below) is selected by Editorial Administration and specifically given voting rights on the Recommendation. This selection is made to ensure sufficient expertise, enforce checks on impartiality and avoid conflicts of interest. Other qualified Fellows can claim voting rights on the Recommendation if they so wish, by contacting Editorial Administration (in the interest of workflow control, not all Fellows are expected to vote on all Recommendations, but rather only on the ones they are given voting rights on).
+ A number of Fellows (depending on the recommendation, see below) is selected by Editorial Administration and specifically given voting rights on the Recommendation. This selection is made to ensure sufficient expertise, enforce checks on impartiality and avoid conflicts of interest. Other qualified Fellows can claim voting rights on the Recommendation if they so wish, by contacting Editorial Administration (in the interest of workflow control, not all Fellows are expected to vote on all Recommendations, but rather only on the ones they are given voting rights on).
</p>
<p>
At this point, the Recommendation can be one of these possibilities:
</p>
<ul>
- <li>(for submissions to field-leading titles only) Publication as Select</li>
- <li>Publication</li>
- <li>Transfer to other Journal for Publication</li>
+ <li>(for submissions to field flagship titles only) Publication in field flagship Journal, with Select</li>
+ <li>Publication in the field's flagship Journal</li>
+ <li>Publication in the field's Core Journal</li>
<li>Rejection.</li>
</ul>
<br/>
@@ -431,7 +433,7 @@
to Select and does not need to vote;
other Fellows are asked to agree, abstain or disagree with the recommendation
to publish as Select. Editorial Administration initiates the vote by giving 9 specialist
- and 6 further same-discipline Fellows voting rights. The Submission is promoted to Select if either:
+ and 4 further same-discipline Fellows voting rights. The Submission is promoted to Select if either:
</p>
<ul>
<li>specialist Fellows unanimously agree</li>
@@ -443,19 +445,19 @@
</p>
<p>
If the Submission is promoted to Select, then the main paper is prepared
- for publication in the field-leading title, and the extended abstract is separately
+ for publication in the field flagship title, and the extended abstract is separately
prepared for publication in SciPost Selections.
</p>
</li>
<li><strong>Publication</strong>
<p>
If the editorial recommendation is to publish the paper, Fellows with expertises
- corresponding to those of the Submission can vote to agree, abstain or disagree with
+ overlapping with those of the Submission can vote to agree, abstain or disagree with
publication. Editorial Administration initiates the vote by giving 9 specialist Fellows voting rights. The Submission is accepted if:
</p>
<ul>
<li>at least 4 specialist Fellows agree and none disagree</li>
- <li>a majority of specialist Fellows agrees.</li>
+ <li>a majority of at least 3 non-abstaining specialist Fellows agrees.</li>
</ul>
<br/>
<p>
@@ -474,7 +476,7 @@
<br/>
For example, a submission failing to meet the requirements to be published
in a field-leading title can be put forward for publication in the field's
- <em>Commons</em> title.
+ <em>Core</em> title.
</p>
</li>
<li><strong>Rejection</strong>