diff --git a/submissions/templates/submissions/refereeing_guidelines.html b/submissions/templates/submissions/refereeing_guidelines.html
index ae021838401de23d0dcda4e9c6dedaac41e57d86..e7f67d37f6a8a87717106a2c16c556623d56aa31 100644
--- a/submissions/templates/submissions/refereeing_guidelines.html
+++ b/submissions/templates/submissions/refereeing_guidelines.html
@@ -22,7 +22,7 @@
<h2 class="highlight-x">A guide for referees and authors</h2>
<p>
The following is a general guide to refereeing at SciPost.
- Slightly informal in style, it is meant to introduce you to how peer review works at SciPost.
+ Slightly informal in style, it is meant to introduce you to how our peer review system works.
It does not replace
our Journals' <a href="{% url 'journals:journals_terms_and_conditions' %}">Terms and Conditions</a>
(which extend the general <a href="{% url 'scipost:terms_and_conditions' %}">SciPost Terms and Conditions</a>), which remain in force as official rules.
@@ -41,21 +41,18 @@
<div class="col-6">
<h3>Have you been invited to write a Report?</h3>
+ <p>Here are some basic things we trust you will do:</p>
<ul>
<li>
<h4>Please promptly accept or decline the invitation</h4>
<p>
To make your life as easy as possible, the email invitation
you will have received contains simple one-click
- actions to accept/decline the task. As a simple but effective
- mark of respect to our authors, Fellows and editorial team,
- and to help us minimize delays in processing submissions,
+ actions to accept/decline the task. As a basic but effective
+ mark of respect to our authors, Fellows and editorial team
+ (and to help us minimize delays in processing submissions),
please respond promptly to any invitation you receive.
</p>
- <p>
- Should you wish to be permanently removed from our list of referees,
- please email our <a href="mailto:edadmin@scipost.org">editorial administration</a>.
- </p>
</li>
<li>
<h4>Comply with our conflict-of-interest rules</h4>
@@ -68,18 +65,17 @@
<li>a personal relationship with one (or more!) of the authors</li>
<li>a hierarchical connection with one or more of the authors</li>
<li>doubts or feel conflicted due to a close link between the work
- refereed and your own work</li>
+ refereed and your own work.</li>
</ul>
</p>
<p>
<strong>Note</strong>: in some fields, it is customary for extremely large numbers of
- authors to publish jointly. In such cases, the co-authorship disqualifier is relaxed,
- and conflict of interest is assessed primarily on the basis of active collaboration.
+ authors to publish jointly. In such cases, the co-authorship disqualifier can be relaxed,
+ and conflict of interest be assessed primarily on the basis of active collaboration.
</p>
<p>
- If you feel that a conflict of interest exists, you should email our
+ If you feel that a conflict of interest exists, or if you have doubts, you should email our
<a href="mailto:edadmin@scipost.org">editorial administration</a>, explaining the matter.
- They will be able to assess whether such a conflict exists.
</p>
</li>
<li>
@@ -89,6 +85,11 @@
period. It is preferable to deliver a shorter report within the expected time
than no report at all.
</p>
+ <p>
+ You can start writing your Report at any time and,
+ if other duties suddenly require your attention,
+ conveniently save it as a draft for later completion.
+ </p>
<p>
If you had accepted to send a Report, but subsequently decide not to proceed,
please send a communication to the Submission's Editor-in-charge
@@ -98,7 +99,11 @@
</ul>
<h3>What do we ask you in our Report form?</h3>
- <p>When filling in a Report form, you will be asked for:</p>
+ <p>
+ Our Report form is quite intuitive and straightforward, and can be easily filled
+ if you have already read and thought about the paper.
+ </p>
+ <p>To be clear, when filling in a Report form, you will be asked for:</p>
<ul>
<li>your assessment of your qualification for refereeing this submission (form: choice field, from expert to ... not qualified!)</li>
<li>your evaluation of the strengths of the submission (form: text area)</li>
@@ -118,8 +123,9 @@
</ul>
</li>
<p>
- You can make use of TeX mathematical formulas in the text areas, thanks to MathJax.
- Note that only basic elements are available (see
+ You can make use of $\LaTeX$ mathematical formulas in the text areas, thanks to MathJax.
+ Note that only basic elements are available
+ (\$...\$ for inline equations, \ [ ... \ ] for on-line equations).
</p>
</ul>
@@ -197,13 +203,17 @@
If you are a Registered Contributor at SciPost, you can contribute a Report on
any Submission currently undergoing refereeing.
</p>
+ <p>
+ Should you wish to be permanently removed from our list of referees,
+ please email our <a href="mailto:edadmin@scipost.org">editorial administration</a>.
+ </p>
</li>
<li>
<h4>Why should I do it?</h4>
<p>
- To put it brutally: because it's your job. A more polite way of saying it is:
- because it's your duty as a scientist. As an author, you benefit from others'
- work as referees, so it is collegial of you to return the favour.
+ Simply because it's an essential aspect of your academic job,
+ and because it's ultimately your duty as a scientist. As an author, you benefit from others'
+ work as referees; academic collegiality should thus incite you to return the favour.
</p>
<p>
That said, there is a substantial benefit to perfoming refereeing work at SciPost.
@@ -251,6 +261,20 @@
(but don't worry, nobody is clocking you).
</p>
</li>
+ <li>
+ <h4>What happens if I'm late?</h4>
+ <p>
+ We will unleash a plague of locusts onto your household.
+ No seriously: we understand how busy the life of an academic can be, and how
+ difficult it can be to schedule everything and meet all deadlines.
+ Simply note that the Editor-in-charge of a Submission can proceed
+ with formulating a recommendation
+ once the refereeing deadline has passed. If your invited Report is delivered late, it will
+ still be accepted and published, but might not weigh in on the publication decision
+ by the College (depending on the circumstances), and might thus miss its chance of
+ providing the authors with useful input.
+ </p>
+ </li>
</ul>
</div>