[Voting] Reorganize preparation of votings
Feature Request
Description
Remove the undue delay in voting preparation by implementing https://scipost.org/forums/VGM_EdCol_2023-02/#post374
Proposals
Preparation of a voting is a purely administrative procedure that does not involve in-depth decision making. Despite that, this step can easily take up to a month right now. During the VGM 2023, the fellows voted in favor of the motion linked above:
The "voting in preparation" stage is a major bottleneck. It presently contains 32 (!) manuscripts stuck in the queue for up to a month. This seems to be a simple matter of selecting fellows who can vote. I propose that editors be empowered to do that themselves, so that we can skip that stage altogether, removing one bottleneck. If they do not wish to be bothered with this, they could click a button that sends the task to the admins.
Also relevant is this comment from @jscaux:
To be clear, as currently implemented the people having permission to allocate voting rights on a Recommendation are: EdAdmin for the field of the relevant Journal, as well as Senior Fellows of the relevant College who overlap with the Submission's specialties. The Editor-in-Charge is not included. The reason is that voting rights allocation requires a judicious treatment not only of expertise, but also of competing interests (whose details are not available at large, but visible/editable by EdAdmin, and visible (when relevant) to Senior Fellows).
and the follow-up comment:
Indeed your understanding is correct, this "voting in preparation" step is meant to be extremely short in the new construction: the main difficulty that remains is for EdAdmin to verify that the Fellows who get to vote have no competing interests. Since relevant data is now determined both by internal tools during Preassignment, and by Fellows' appraisals during the Assignment stage, it should hopefully all be very fast from now on.
It appears that there is no expertise required to select the fellows, and all the tools making the filtering are automatic. Additionally, the bottleneck of voting in preparation is still very much present. Therefore I believe the accepted motion is still relevant.