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__copyright__ = "Copyright © Stichting SciPost (SciPost Foundation)"
__license__ = "AGPL v3"
import datetime
from django.core.mail import EmailMessage, EmailMultiAlternatives
from django.template import Context, Template
STATUS_VETTED, STATUS_UNCLEAR, STATUS_INCORRECT, STATUS_NOT_USEFUL, STATUS_NOT_ACADEMIC)
from scipost.utils import EMAIL_FOOTER
class SubmissionUtils(BaseMailUtil):
mail_sender = 'submissions@scipost.org'
mail_sender_title = 'SciPost Editorial Admin'
@classmethod
def send_authors_submission_ack_email(cls):
""" Requires loading 'submission' attribute. """
email_text = ('Dear ' + cls.submission.submitted_by.get_title_display() + ' ' +
cls.submission.submitted_by.user.last_name +
', \n\nWe have received your Submission to ' +
str(cls.submission.submitted_to) + ',\n\n' +
cls.submission.title + ' by ' + cls.submission.author_list + '.' +
'\n\nWe will update you on the results of the pre-screening process '
'within the next 5 working days.'
'\n\nYou can track your Submission at any time '
'from your personal page https://scipost.org/personal_page.' +
'\n\nWith many thanks,' +
'\n\nThe SciPost Team.')
email_text_html = (
'<p>Dear {{ title }} {{ last_name }},</p>'
'<p>We have received your Submission to {{ submitted_to }},</p>'
'<p>{{ sub_title }}</p>'
'\n<p>by {{ author_list }}.</p>'
'\n<p>We will update you on the results of the pre-screening process '
'within the next 5 working days.</p>'
'\n<p>You can track your Submission at any time '
'from your <a href="https://scipost.org/personal_page">personal page</a>.</p>'
'<p>With many thanks,</p>'
'<p>The SciPost Team.</p>')
'title': cls.submission.submitted_by.get_title_display(),
'last_name': cls.submission.submitted_by.user.last_name,
'sub_title': cls.submission.title,
'submitted_to': str(cls.submission.submitted_to),
'author_list': cls.submission.author_list,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: Submission received', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
[cls.submission.submitted_by.user.email],
bcc=['submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_authors_resubmission_ack_email(cls):
""" Requires loading 'submission' attribute. """
email_text = ('Dear ' + cls.submission.submitted_by.get_title_display() + ' ' +
cls.submission.submitted_by.user.last_name +
', \n\nWe have received your Resubmission to SciPost,\n\n' +
cls.submission.title + ' by ' + cls.submission.author_list + '.' +
'\n\nYou can track your Submission at any time '
'from your personal page https://scipost.org/personal_page.' +
'\n\nWith many thanks,' +
'\n\nThe SciPost Team.')
email_text_html = (
'<p>Dear {{ title }} {{ last_name}},</p>'
'<p>We have received your Resubmission to SciPost,</p>'
'<p>{{ sub_title }}</p>'
'\n<p>by {{ author_list }}.</p>'
'\n<p>Your manuscript will soon be handled by the Editor-in-charge.</p>'
'\n<p>You can track your Submission at any time '
'from your <a href="https://scipost.org/personal_page">personal page</a>.</p>'
'<p>With many thanks,</p>'
'<p>The SciPost Team</p>')
'title': cls.submission.submitted_by.get_title_display(),
'last_name': cls.submission.submitted_by.user.last_name,
'sub_title': cls.submission.title,
'author_list': cls.submission.author_list,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: Resubmission received', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
[cls.submission.submitted_by.user.email],
bcc=['submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_assignment_request_email(cls):
""" Requires loading 'assignment' attribute. """
email_text = ('Dear ' + cls.assignment.to.get_title_display() + ' ' +
cls.assignment.to.user.last_name +
', \n\nWe have received a Submission to SciPost ' +
'for which we would like you to consider becoming Editor-in-charge:\n\n' +
cls.assignment.submission.title + ' by '
+ cls.assignment.submission.author_list + '.' +
'\n\nPlease visit https://scipost.org/submissions/pool ' +
'in order to accept or decline (it is important for you to inform us '
'even if you decline, since this affects the result '
'of the pre-screening process). '
'Note that this assignment request is automatically '
'deprecated if another Fellow '
'takes charge of this Submission or if pre-screening '
'fails in the meantime.'
'\n\nMany thanks in advance for your collaboration,' +
'\n\nThe SciPost Team.')
email_text_html = (
'<p>Dear {{ title }} {{ last_name }},</p>'
'<p>We have received a Submission to SciPost ' +
'for which we would like you to consider becoming Editor-in-charge:</p>'
'<p>{{ sub_title }}</p>\n<p>by {{ author_list }}.</p>'
'\n<p>Please visit the '
'<a href="https://scipost.org/submissions/pool">Submissions Pool</a> '
'in order to accept or decline (it is important for you to inform us '
'even if you decline, since this affects the result '
'of the pre-screening process).</p>'
'<p>Note that this assignment request is automatically '
'deprecated if another Fellow '
'takes charge of this Submission or if pre-screening '
'fails in the meantime.</p>'
'\n<p>Many thanks in advance for your collaboration,</p>'
'<p>The SciPost Team.</p>')
'title': cls.assignment.to.get_title_display(),
'last_name': cls.assignment.to.user.last_name,
'sub_title': cls.assignment.submission.title,
'author_list': cls.assignment.submission.author_list,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: potential Submission assignment', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
[cls.assignment.to.user.email],
bcc=['submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_EIC_appointment_email(cls):
email_text = ('Dear ' + cls.assignment.to.get_title_display() + ' '
+ cls.assignment.to.user.last_name
+ ', \n\nThank you for accepting to become Editor-in-charge '
'of the SciPost Submission\n\n'
+ cls.assignment.submission.title + ' by '
+ cls.assignment.submission.author_list + '.'
'\n\nYou can take your editorial actions from the editorial page '
'https://scipost.org/submission/editorial_page/'
+ ' (also accessible from your personal page '
'https://scipost.org/personal_page under the Editorial Actions tab). '
'In particular, you should now invite at least 3 referees; you might want to'
' make sure you are aware of the '
'detailed procedure described in the Editorial College by-laws at '
'https://scipost.org/EdCol_by-laws.'
'\n\nMany thanks in advance for your collaboration,'
'\n\nThe SciPost Team.')
email_text_html = (
'<p>Dear {{ title }} {{ last_name }},</p>'
'<p>Thank you for accepting to become Editor-in-charge '
'of the SciPost Submission</p>'
'<p>{{ sub_title }}</p>'
'\n<p>by {{ author_list }}.</p>'
'\n<p>You can take your editorial actions from the '
'<a href="https://scipost.org/submission/editorial_page/'
'(also accessible from your '
'<a href="https://scipost.org/personal_page">personal page</a> '
'under the Editorial Actions tab).</p>'
'\n<p>In particular, you should now invite at least 3 referees; you might want to '
'make sure you are aware of the '
'detailed procedure described in the '
'<a href="https://scipost.org/EdCol_by-laws">Editorial College by-laws</a>.</p>'
'<p>Many thanks in advance for your collaboration,</p>'
'<p>The SciPost Team.</p>')
'title': cls.assignment.to.get_title_display(),
'last_name': cls.assignment.to.user.last_name,
'sub_title': cls.assignment.submission.title,
'author_list': cls.assignment.submission.author_list,
'identifier_w_vn_nr': cls.assignment.submission.preprint.identifier_w_vn_nr,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: assignment as EIC', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
[cls.assignment.to.user.email],
bcc=['submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_EIC_reappointment_email(cls):
""" Requires loading 'submission' attribute. """
cls._send_mail(cls, 'submission_eic_reappointment',
[cls._context['submission'].editor_in_charge.user.email],
'resubmission received')
@classmethod
def send_author_prescreening_passed_email(cls):
email_text = ('Dear ' + cls.assignment.submission.submitted_by.get_title_display() + ' '
+ cls.assignment.submission.submitted_by.user.last_name
+ ', \n\nWe are pleased to inform you that your recent Submission to SciPost,\n\n'
+ cls.assignment.submission.title + ' by ' + cls.assignment.submission.author_list
+ '\n\nhas successfully passed the pre-screening stage. '
'\n\nA Submission Page has been activated at '
'https://scipost.org/submission/'
+ ' and a refereeing round has been started, with deadline '
+ datetime.datetime.strftime(cls.assignment.submission.reporting_deadline, "%Y-%m-%d")
Jean-Sébastien Caux
committed
+ '.\n\n'
'During the refereeing round, you are welcome to provide replies to any '
'Report or Comment posted on your Submission (you can do so from the '
'Submission Page; you will be informed by email of any such Report or '
'Comment being delivered). In order to facilitate the work of the '
'Editorial College, we recommend limiting these replies to short '
'to-the-point clarifications of any issue raised on your manuscript.\n\n'
Jean-Sébastien Caux
committed
'Please wait for the Editor-in-charge\'s Editorial Recommendation '
'before any resubmission of your manuscript.'
'\n\nTo facilitate metadata handling, we recommend that all authors '
'have an ORCID id (easily obtained from https://orcid.org), '
'and be registered as SciPost Contributors. Could we please ask you '
'(and your eventual coathors) to ensure that this is the case?'
'\n\nWe thank you very much for your contribution.'
'\n\nSincerely,' +
'\n\nThe SciPost Team.')
email_text_html = (
'<p>Dear {{ title }} {{ last_name }},</p>'
'<p>We are pleased to inform you that your recent Submission to SciPost,</p>'
'<p>{{ sub_title }}</p>'
'\n<p>by {{ author_list }}</p>'
'\n<p>has successfully passed the pre-screening stage.</p>'
'\n<p>A <a href="https://scipost.org/submission/{{ identifier_w_vn_nr }}">'
'Submission Page</a> has been activated '
'and a refereeing round has been started, with deadline '
'currently set at {{ deadline }}.</p>'
Jean-Sébastien Caux
committed
'<h3>Further procedure</h3>'
'<p>During the refereeing round, you are welcome to provide replies to any '
'Report or Comment posted on your Submission (you can do so from the '
'Submission Page; you will be informed by email of any such Report or '
'Comment being delivered). In order to facilitate the work of the '
'Editorial College, we recommend limiting these replies to short '
'to-the-point clarifications of any issue raised on your manuscript.</p>'
'<p>Please wait for the Editor-in-charge\'s Editorial Recommendation '
'before any resubmission of your manuscript.</p>'
'<h4>Author information</h4>'
'<p>To facilitate metadata handling, we recommend that all authors '
'have an ORCID id (easily obtained from <a href="https://orcid.org">orcid.org</a>), '
'and be registered as SciPost Contributors. Could we please ask you '
'(and your eventual coathors) to ensure that this is the case?</p>'
'<p>We thank you very much for your contribution.</p>'
'<p>Sincerely,</p>'
'<p>The SciPost Team.</p>')
'title': cls.assignment.submission.submitted_by.get_title_display(),
'last_name': cls.assignment.submission.submitted_by.user.last_name,
'sub_title': cls.assignment.submission.title,
'author_list': cls.assignment.submission.author_list,
'identifier_w_vn_nr': cls.assignment.submission.preprint.identifier_w_vn_nr,
'deadline': datetime.datetime.strftime(cls.assignment.submission.reporting_deadline,
"%Y-%m-%d"),
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: pre-screening passed', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
[cls.assignment.submission.submitted_by.user.email],
bcc=['submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_unreg_ref_reminder_email(cls):
"""
This method is used to remind a referee who has not yet responded.
It is used for unregistered referees only.
It is called from the ref_invitation_reminder method in submissions/views.py.
"""
email_text = (
'Dear ' + cls.invitation.get_title_display() + ' '
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+ cls.invitation.last_name + ',\n\n'
'On behalf of the Editor-in-charge '
+ cls.invitation.submission.editor_in_charge.get_title_display() + ' '
+ cls.invitation.submission.editor_in_charge.user.last_name
+ ', we would like to cordially remind you of our recent request to referee\n\n'
+ cls.invitation.submission.title + ' by '
+ cls.invitation.submission.author_list + '.')
email_text_html = (
'<p>Dear {{ title }} {{ last_name }},</p>'
'<p>On behalf of the Editor-in-charge {{ EIC_title }} {{ EIC_last_name }}, '
'we would like to cordially remind you of our recent request to referee</p>'
'<p>{{ sub_title }}</p>'
'\n<p>by {{ author_list }}.</p>')
email_text += (
'\n\nWe would also like to renew '
'our invitation to become a Contributor on SciPost '
'(our records show that you are not yet registered); '
'your partially pre-filled registration form is still available at\n\n'
'https://scipost.org/invitation/' + cls.invitation.invitation_key + '\n\n'
'after which your registration will be activated, giving you full access to '
'the portal\'s facilities (in particular allowing you to '
'provide referee reports).\n\n'
'To ensure timely processing of the submission (out of respect for the authors), '
'we would appreciate a quick accept/decline response from you, '
'ideally within the next 2 days.\n\n'
'If you are not able to provide a Report, you can quickly let us know by simply '
'navigating to \n\nhttps://scipost.org/submissions/decline_ref_invitation/'
+ cls.invitation.invitation_key + '\n\n'
'If you are able to provide a Report, you can confirm this after registering '
'and logging in (you will automatically be prompted for a confirmation). '
'Your report can thereafter be submitted by simply clicking on '
'the "Contribute a Report" link at '
'https://scipost.org/submission/'
+ ' before the reporting deadline (currently set at '
+ datetime.datetime.strftime(cls.invitation.submission.reporting_deadline, "%Y-%m-%d")
+ '; your report will be automatically recognized as an invited report). '
'You might want to make sure you are familiar with our refereeing code of conduct '
'https://scipost.org/journals/journals_terms_and_conditions and with the '
'refereeing procedure https://scipost.org/submissions/sub_and_ref_procedure.'
'\n\nWe very much hope we can count on your expertise,'
'\n\nMany thanks in advance,\n\nThe SciPost Team'
)
email_text_html += (
'\n<p>We would also like to renew '
'our invitation to become a Contributor on SciPost '
'(our records show that you are not yet registered); '
'your partially pre-filled '
'<a href="https://scipost.org/invitation/{{ invitation_key }}">'
'registration form</a> is still available, '
'after which your registration will be activated, giving you full access to '
'the portal\'s facilities (in particular allowing you to provide referee reports).</p>'
'<p>To ensure timely processing of the submission (out of respect for the authors), '
'we would appreciate a quick accept/decline response from you, '
'ideally within the next 2 days.</p>'
'<p>If you are <strong>not</strong> able to provide a Report, '
'you can quickly let us know by simply '
'<a href="https://scipost.org/submissions/decline_ref_invitation/{{ invitation_key }}">'
'clicking here</a>.</p>'
'<p>If you are able to provide a Report, you can confirm this after registering '
'and logging in (you will automatically be prompted for a confirmation). '
'Your report can thereafter be submitted by simply clicking on '
'the "Contribute a Report" link at '
'the <a href="https://scipost.org/submission/{{ identifier_w_vn_nr }}">'
'Submission\'s page</a> before the reporting deadline (currently set at '
'{{ deadline }}; your report will be automatically recognized as an invited report).</p>'
'\n<p>You might want to make sure you are familiar with our '
'<a href="https://scipost.org/journals/journals_terms_and_conditions">'
'refereeing code of conduct</a> and with the '
'<a href="https://scipost.org/submissions/sub_and_ref_procedure">'
'refereeing procedure</a>.</p>'
'<p>We very much hope we can count on your expertise,</p>'
'<p>Many thanks in advance,</p>'
'<p>The SciPost Team</p>')
'title': cls.invitation.get_title_display(),
'last_name': cls.invitation.last_name,
'EIC_title': cls.invitation.submission.editor_in_charge.get_title_display(),
'EIC_last_name': cls.invitation.submission.editor_in_charge.user.last_name,
'sub_title': cls.invitation.submission.title,
'author_list': cls.invitation.submission.author_list,
'identifier_w_vn_nr': cls.invitation.submission.preprint.identifier_w_vn_nr,
'deadline': datetime.datetime.strftime(cls.invitation.submission.reporting_deadline,
"%Y-%m-%d"),
'invitation_key': cls.invitation.invitation_key,
email_text_html += '<br/>' + EMAIL_FOOTER
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: reminder (refereeing request and registration invitation)', email_text,
'SciPost Refereeing <refereeing@scipost.org>',
[cls.invitation.email_address],
bcc=[cls.invitation.submission.editor_in_charge.user.email,
'refereeing@scipost.org'],
reply_to=['refereeing@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_ref_reminder_email(cls):
"""
This method is used to remind a referee who has not yet responded.
It is used for registered Contributors only.
It is called from the ref_invitation_reminder method in submissions/views.py.
"""
email_text = (
'Dear ' + cls.invitation.get_title_display() + ' '
+ cls.invitation.last_name + ',\n\n'
'On behalf of the Editor-in-charge '
+ cls.invitation.submission.editor_in_charge.get_title_display() + ' '
+ cls.invitation.submission.editor_in_charge.user.last_name
+ ', we would like to cordially remind you of our recent request to referee\n\n'
+ cls.invitation.submission.title + ' by '
+ cls.invitation.submission.author_list + '.')
email_text_html = (
'<p>Dear {{ title }} {{ last_name }},</p>'
'<p>On behalf of the Editor-in-charge {{ EIC_title }} {{ EIC_last_name }}, '
'we would like to cordially remind you of our recent request to referee</p>'
'<p>{{ sub_title }}</p>'
'\n<p>by {{ author_list }}.</p>')
if cls.invitation.accepted is None:
email_text += (
'\n\nPlease visit '
'https://scipost.org/submissions/accept_or_decline_ref_invitations '
'(login required) as soon as possible (ideally within the next 2 days) '
'in order to accept or decline this invitation.')
email_text_html += (
'\n<p>Please '
'<a href="https://scipost.org/submissions/accept_or_decline_ref_invitations">'
'accept or decline the invitation</a> '
'(login required) as soon as possible (ideally within the next 2 days) '
'in order to ensure rapid processing of the submission.')
email_text += (
'\n\nYour report can be submitted by simply clicking on '
'the "Contribute a Report" link at '
'https://scipost.org/submission/'
+ ' before the reporting deadline (currently set at '
+ datetime.datetime.strftime(cls.invitation.submission.reporting_deadline, "%Y-%m-%d")
+ '; your report will be automatically recognized as an invited report). '
'You might want to make sure you are familiar with our refereeing code of conduct '
'https://scipost.org/journals/journals_terms_and_conditions and with the '
'refereeing procedure https://scipost.org/submissions/sub_and_ref_procedure.'
'\n\nWe very much hope we can count on your expertise,'
'\n\nMany thanks in advance,\n\nThe SciPost Team')
email_text_html += (
'\n<p>Your report can be submitted by simply clicking on '
'the "Contribute a Report" link at '
'the <a href="https://scipost.org/submission/{{ identifier_w_vn_nr }}">'
'Submission\'s page</a> before the reporting deadline (currently set at '
'{{ deadline }}; your report will be automatically recognized as an invited report).</p>'
'\n<p>You might want to make sure you are familiar with our '
'<a href="https://scipost.org/journals/journals_terms_and_conditions">'
'refereeing code of conduct</a> and with the '
'<a href="https://scipost.org/submissions/sub_and_ref_procedure">'
'refereeing procedure</a>.</p>'
'<p>We very much hope we can count on your expertise,</p>'
'<p>Many thanks in advance,</p>'
'<p>The SciPost Team</p>')
'title': cls.invitation.get_title_display(),
'last_name': cls.invitation.last_name,
'EIC_title': cls.invitation.submission.editor_in_charge.get_title_display(),
'EIC_last_name': cls.invitation.submission.editor_in_charge.user.last_name,
'sub_title': cls.invitation.submission.title,
'author_list': cls.invitation.submission.author_list,
'identifier_w_vn_nr': cls.invitation.submission.preprint.identifier_w_vn_nr,
'deadline': datetime.datetime.strftime(cls.invitation.submission.reporting_deadline,
"%Y-%m-%d"),
'invitation_key': cls.invitation.invitation_key,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: reminder (refereeing request and registration invitation)', email_text,
'SciPost Refereeing <refereeing@scipost.org>',
[cls.invitation.email_address],
bcc=[cls.invitation.submission.editor_in_charge.user.email,
'refereeing@scipost.org'],
reply_to=['refereeing@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_ref_cancellation_email(cls):
"""
This method is used to inform a referee that his/her services are no longer required.
It is called from the cancel_ref_invitation method in submissions/views.py.
"""
email_text = ('Dear ' + cls.invitation.get_title_display() + ' '
+ cls.invitation.last_name + ',\n\n'
'On behalf of the Editor-in-charge '
+ cls.invitation.submission.editor_in_charge.get_title_display() + ' '
+ cls.invitation.submission.editor_in_charge.user.last_name
+ ', we would like to inform you that your report on\n\n'
+ cls.invitation.submission.title + ' by '
+ cls.invitation.submission.author_list
+ '\n\nis no longer required.'
'\n\nWe very much hope we can count on your expertise '
'at some other point in the future,'
'\n\nMany thanks for your time,\n\nThe SciPost Team')
email_text_html = (
'<p>Dear {{ title }} {{ last_name }},</p>'
'<p>On behalf of the Editor-in-charge {{ EIC_title }} {{ EIC_last_name }}, '
'we would like to inform you that your report on</p>'
'<p>{{ sub_title }}</p>'
'\n<p>by {{ author_list }}</p>'
'\n<p>is no longer required.</p>'
'<p>We very much hope we can count on your expertise '
'at some other point in the future,</p>'
'<p>Many thanks for your time,</p>'
'<p>The SciPost Team</p>')
if cls.invitation.referee is None:
email_text += ('\n\nP.S.: We would also like to renew '
'our invitation to become a Contributor on SciPost '
'(our records show that you are not yet registered); '
'your partially pre-filled registration form is still available at\n\n'
'https://scipost.org/invitation/' + cls.invitation.invitation_key + '\n\n'
'after which your registration will be activated, giving you full access to '
'the portal\'s facilities (in particular allowing you to provide referee reports).')
email_text_html += (
'\n<br/><p>P.S.: We would also like to renew '
'our invitation to become a Contributor on SciPost '
'(our records show that you are not yet registered); '
'your partially pre-filled '
'<a href="https://scipost.org/invitation/{{ invitation_key }}">'
'registration form</a> is still available '
'after which your registration will be activated, giving you full access to '
'the portal\'s facilities (in particular allowing you to provide referee reports).</p>')
'title': cls.invitation.get_title_display(),
'last_name': cls.invitation.last_name,
'EIC_title': cls.invitation.submission.editor_in_charge.get_title_display(),
'EIC_last_name': cls.invitation.submission.editor_in_charge.user.last_name,
'sub_title': cls.invitation.submission.title,
'author_list': cls.invitation.submission.author_list,
'invitation_key': cls.invitation.invitation_key,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: report no longer needed', email_text,
'SciPost Refereeing <refereeing@scipost.org>',
[cls.invitation.email_address],
bcc=[cls.invitation.submission.editor_in_charge.user.email,
'refereeing@scipost.org'],
reply_to=['refereeing@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def email_referee_response_to_EIC(cls):
'''Requires loading `invitation` attribute.'''
if cls._context['invitation'].accepted:
email_subject = 'referee accepts to review'
else:
email_subject = 'referee declines to review'
cls._send_mail(cls, 'referee_response_to_EIC',
[cls._context['invitation'].submission.editor_in_charge.user.email],
email_subject)
@classmethod
def email_referee_in_response_to_decision(cls):
'''Requires loading `invitation` attribute.'''
if cls._context['invitation'].accepted:
email_subject = 'confirmation accepted invitation'
else:
email_subject = 'confirmation declined invitation'
cls._send_mail(cls, 'referee_in_response_to_decision',
[cls._context['invitation'].referee.user.email],
email_subject)
@classmethod
def acknowledge_report_email(cls):
email_text = ('Dear ' + cls.report.author.get_title_display() + ' ' +
cls.report.author.user.last_name + ','
'\n\nMany thanks for your Report on Submission\n\n' +
cls.report.submission.title + ' by '
+ cls.report.submission.author_list + '.')
email_text_html = (
'<p>Dear {{ ref_title }} {{ ref_last_name }},</p>'
'<p>Many thanks for your Report on Submission</p>'
'<p>{{ sub_title }}</p>\n<p>by {{ author_list }}.</p>')
email_text += ('\n\nYour Report has been vetted through and is viewable at '
'https://scipost.org/submissions/'
email_text_html += (
'\n<p>Your Report has been vetted through and is viewable at '
'the <a href="https://scipost.org/submissions/'
else:
email_text += ('\n\nYour Report has been reviewed by the Editor-in-charge of the Submission, '
'who decided not to admit it for online posting, citing the reason: '
+ cls.report.get_status_display() + '.'
' We copy the text entries of your report below for your convenience, '
'if ever you wish to reformulate it and resubmit it.')
email_text_html += (
'\n<p>Your Report has been reviewed by the Editor-in-charge of the Submission, '
'who decided not to admit it for online posting, citing the reason: '
'{{ refusal_reason }}.</p>'
'\n<p>We copy the text entries of your report below for your convenience, '
'if ever you wish to reformulate it and resubmit it.</p>')
email_text += ('\n\nMany thanks for your collaboration,'
'\n\nThe SciPost Team.')
email_text_html += ('<p>Many thanks for your collaboration,</p>'
'<p>The SciPost Team.</p>')
if cls.email_response is not None:
email_text += '\n\nAdditional info from the Editor-in-charge: \n'
email_text += cls.email_response
email_text_html += '\n<p>Additional info from the Editor-in-charge: </p><br/>'
email_text_html += cls.email_response
email_text += ('\n\nThe text entries of your Report: ' +
'\n\nStrengths: \n' + cls.report.strengths +
'\n\nWeaknesses: \n' + cls.report.weaknesses +
'\n\nReport: \n' + cls.report.report +
'\n\nRequested changes: \n' + cls.report.requested_changes +
'\n\nRemarks for Editors: \n' + cls.report.remarks_for_editors)
email_text_html += (
'\n<p>The text entries of your Report: </p>'
'\n<strong>Strengths</strong>: <br/><p>{{ strengths|linebreaks }}</p>'
'\n<strong>Weaknesses</strong>: <br/><p>{{ weaknesses|linebreaks }}</p>'
'\n<strong>Report</strong>: <br/><p>{{ report|linebreaks }}</p>'
'\n<strong>Requested changes</strong>: <br/><p>{{ requested_changes|linebreaks }}</p>'
'\n<strong>Remarks for Editors</strong>: <br/><p>{{ remarks_for_editors|linebreaks }}</p>')
'ref_title': cls.report.author.get_title_display(),
'ref_last_name': cls.report.author.user.last_name,
'sub_title': cls.report.submission.title,
'author_list': cls.report.submission.author_list,
'identifier_w_vn_nr': cls.report.submission.preprint.identifier_w_vn_nr,
'strengths': cls.report.strengths,
'weaknesses': cls.report.weaknesses,
'report': cls.report.report,
'requested_changes': cls.report.requested_changes,
'remarks_for_editors': cls.report.remarks_for_editors,
if cls.report.status in [STATUS_UNCLEAR, STATUS_INCORRECT,
STATUS_NOT_USEFUL, STATUS_NOT_ACADEMIC]:
email_context['refusal_reason'] = cls.report.get_status_display()
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: Report acknowledgement', email_text,
'SciPost Refereeing <refereeing@scipost.org>',
[cls.report.author.user.email],
bcc=[cls.report.submission.editor_in_charge.user.email,
'refereeing@scipost.org'],
reply_to=['refereeing@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_author_report_received_email(cls):
email_text = ('Dear ' + cls.report.submission.submitted_by.get_title_display() + ' ' +
', \n\nA Report has been posted on your recent Submission to SciPost,\n\n' +
cls.report.submission.title + ' by ' + cls.report.submission.author_list + '.'
'\n\nYou can view it at the Submission Page '
'https://scipost.org/submission/'
'\n\nWe remind you that you can provide an author reply '
'(only if you wish, to clarify points eventually raised '
'by the report) directly from this Submission Page. '
'Any eventual modification to your manuscript '
'should await the Recommendation from the Editor-in-charge.'
'\n\nWe thank you very much for your contribution.'
'\n\nSincerely,' +
'\n\nThe SciPost Team.')
email_text_html = (
'<p>Dear {{ auth_title }} {{ auth_last_name }},</p>'
'<p>A Report has been posted on your recent Submission to SciPost,</p>'
'<p>{{ sub_title }}</p>\n<p>by {{ author_list }}.</p>'
'\n<p>You can view it at the '
'<a href="https://scipost.org/submission/{{ identifier_w_vn_nr }}">'
'Submission\'s page</a>.</p>'
'<p>We remind you that you can provide an author reply '
'(only if you wish, to clarify points eventually raised '
'by the report) directly from this Submission Page. '
'Any eventual modification to your manuscript '
'should await the Recommendation from the Editor-in-charge.</p>'
'\n<p>We thank you very much for your contribution.</p>'
'<p>Sincerely,</p>'
'<p>The SciPost Team.</p>')
'auth_title': cls.report.submission.submitted_by.get_title_display(),
'auth_last_name': cls.report.submission.submitted_by.user.last_name,
'sub_title': cls.report.submission.title,
'author_list': cls.report.submission.author_list,
'identifier_w_vn_nr': cls.report.submission.preprint.identifier_w_vn_nr,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: Report received on your Submission', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
bcc=['submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_communication_email(cls):
After an EditorialCommunication has been created and saved,
this method sends emails to the relevant people.
Requires loading 'communication' attribute.
"""
recipient_email = []
bcc_emails = []
further_action_page = None
if cls.communication.comtype in ['AtoE', 'RtoE', 'StoE']:
recipient_email.append(cls.communication.submission.editor_in_charge.user.email)
recipient_greeting = ('Dear ' +
cls.communication.submission.editor_in_charge.get_title_display() + ' ' +
cls.communication.submission.editor_in_charge.user.last_name)
further_action_page = ('https://scipost.org/submission/editorial_page/'
Jean-Sébastien Caux
committed
if cls.communication.comtype == 'RtoE':
bcc_emails.append(cls.communication.referee.user.email)
Jean-Sébastien Caux
committed
bcc_emails.append('submissions@scipost.org')
elif cls.communication.comtype in ['EtoA']:
recipient_email.append(cls.communication.submission.submitted_by.user.email)
recipient_greeting = ('Dear ' +
cls.communication.submission.submitted_by.get_title_display() + ' ' +
cls.communication.submission.submitted_by.user.last_name)
bcc_emails.append(cls.communication.submission.editor_in_charge.user.email)
Jean-Sébastien Caux
committed
bcc_emails.append('submissions@scipost.org')
elif cls.communication.comtype in ['EtoR']:
recipient_email.append(cls.communication.referee.user.email)
recipient_greeting = ('Dear ' +
cls.communication.referee.get_title_display() + ' ' +
cls.communication.referee.user.last_name)
bcc_emails.append(cls.communication.submission.editor_in_charge.user.email)
Jean-Sébastien Caux
committed
bcc_emails.append('submissions@scipost.org')
elif cls.communication.comtype in ['EtoS']:
recipient_email.append('submissions@scipost.org')
recipient_greeting = 'Dear Editorial Administrators'
bcc_emails.append(cls.communication.submission.editor_in_charge.user.email)
further_action_page = 'https://scipost.org/submissions/pool'
email_text = (recipient_greeting +
', \n\nPlease find here a communication (' +
cls.communication.get_comtype_display() + ') '
'concerning Submission\n\n' +
cls.communication.submission.title + ' by '
+ cls.communication.submission.author_list + '.'
'\n\nText of the communication:\n------------------------------------------\n' +
cls.communication.text + '\n------------------------------------------')
if further_action_page:
email_text += '\n\nYou can take follow-up actions from ' + further_action_page + '.'
email_text += ('\n\nWe thank you very much for your contribution.'
'\n\nSincerely,' +
'\n\nThe SciPost Team.')
emailmessage = EmailMessage(
'SciPost: communication (' + cls.communication.get_comtype_display() + ')',
email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
recipient_email,
bcc_emails,
reply_to=['submissions@scipost.org'])
emailmessage.send(fail_silently=False)
@classmethod
def send_author_revision_requested_email(cls):
""" Requires loading 'submission' and 'recommendation' attributes. """
email_text = ('Dear ' + cls.submission.submitted_by.get_title_display() + ' ' +
cls.submission.submitted_by.user.last_name +
', \n\nThe Editor-in-charge of your recent Submission to SciPost,\n\n' +
cls.submission.title + ' by ' + cls.submission.author_list + ','
'\n\nhas formulated an Editorial Recommendation, asking for a ')
email_text_html = (
'<p>Dear {{ auth_title }} {{ auth_last_name }},</p>'
'<p>The Editor-in-charge of your recent Submission to SciPost,</p>'
'<p>{{ sub_title }}</p>\n<p>by {{ author_list }},</p>'
'\n<p>has formulated an Editorial Recommendation, asking for a ')
if cls.recommendation.recommendation == -1:
email_text += 'minor'
email_text_html += 'minor'
elif cls.recommendation.recommendation == -2:
email_text += 'major'
email_text_html += 'major'
'\n\nYou can view it at the Submission Page '
'https://scipost.org/submission/'
'Note that the recommendation is viewable only by '
'the registered authors of the submission.'
'To resubmit your paper, please first update the version '
'on the arXiv; after appearance, go to the submission page '
'https://scipost.org/submissions/submit_manuscript and fill '
'in the forms. Your submission will be automatically recognized '
'as a resubmission.'
'\n\nWe thank you very much for your contribution.'
'\n\nSincerely,' +
'\n\nThe SciPost Team.')
email_text_html += (
' revision.</p>'
'\n<p>You can view it at the '
'<a href="https://scipost.org/submission/'
'<p>Note that the recommendation is viewable only by '
'the registered authors of the submission.</p>'
'<p>To resubmit your paper, please first update the version '
'on the arXiv; after appearance, go to the '
'<a href="https://scipost.org/submissions/submit_manuscript">'
'submission page</a> and fill '
'the forms in. Your submission will be automatically recognized '
'as a resubmission.</p>'
'\n<p>We thank you very much for your contribution.</p>'
'<p>Sincerely,</p>'
'<p>The SciPost Team.</p>')
'auth_title': cls.submission.submitted_by.get_title_display(),
'auth_last_name': cls.submission.submitted_by.user.last_name,
'sub_title': cls.submission.title,
'author_list': cls.submission.author_list,
'identifier_w_vn_nr': cls.submission.preprint.identifier_w_vn_nr,
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: revision requested', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
[cls.submission.submitted_by.user.email],
bcc=[cls.submission.editor_in_charge.user.email,
'submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_author_College_decision_email(cls):
""" Requires loading 'submission' and 'recommendation' attributes. """
email_text = ('Dear ' + cls.submission.submitted_by.get_title_display() + ' ' +
cls.submission.submitted_by.user.last_name +
', \n\nThe Editorial College of SciPost has taken a decision '
'regarding your recent Submission,\n\n' +
cls.submission.title + ' by ' + cls.submission.author_list + '.\n\n')
email_text_html = (
'<p>Dear {{ auth_title }} {{ auth_last_name }},</p>'
'<p>The Editorial College of SciPost has taken a decision '
'regarding your recent Submission,</p>'
'<p>{{ sub_title }}</p>\n<p>by {{ author_list }}.</p>')
if (cls.recommendation.recommendation == 1
or cls.recommendation.recommendation == 2
or cls.recommendation.recommendation == 3):
email_text += ('We are pleased to inform you that your Submission '
'has been accepted for publication in '
+ str(cls.submission.submitted_to))
email_text_html += (
'<p>We are pleased to inform you that your Submission '
'has been accepted for publication in <strong>{{ journal }}</strong>')
if cls.recommendation.recommendation == 1 and False: # Temporary deactivation of Select
email_text += (', with a promotion to Select. We warmly congratulate you '
'on this achievement, which is reserved to papers deemed in '
'the top ten percent of papers we publish.')
email_text_html += (
', with a promotion to <strong>Select</strong>. We warmly congratulate you '
'on this achievement, which is reserved to papers deemed in '
'the top ten percent of papers we publish.</p>')
else:
email_text += '.'
email_text_html += '.'
email_text += ('\n\nYour manuscript will now be taken charge of by our '
'production team, who will soon send you proofs '
'to check before final publication.')
email_text_html += ('\n<p>Your manuscript will now be taken charge of by our '
'production team, who will soon send you proofs '
'to check before final publication.</p>')
elif cls.recommendation.recommendation == -3:
email_text += ('We are sorry to inform you that your Submission '
'has not been accepted for publication. '
'\n\nYou can view more details at the Submission Page '
'https://scipost.org/submission/'
'Note that these details are viewable only by '
'the registered authors of the submission.'
'\n\nThis Submission Page has now been removed '
'from general public view; if you wish, you can email us and '
'request to make it publicly visible again.')
email_text_html += (
'<p>We are sorry to inform you that your Submission '
'has not been accepted for publication.</p>'
'\n<p>You can view more details at the '
'<a href="https://scipost.org/submission/'
'Note that these details are viewable only by '
'the registered authors of the submission.</p>'
'<p>This Submission Page has now been removed '
'from general public view; if you wish, you can email us and '
'request to make it publicly visible again.</p>'
email_text += ('\n\nWe thank you very much for your contribution.'
'\n\nSincerely,'
email_text_html += ('\n<p>We thank you very much for your contribution.</p>'
'<p>Sincerely,</p>'
'<p>The SciPost Team.</p>')
'auth_title': cls.submission.submitted_by.get_title_display(),
'auth_last_name': cls.submission.submitted_by.user.last_name,
'sub_title': cls.submission.title,
'author_list': cls.submission.author_list,
'identifier_w_vn_nr': cls.submission.preprint.identifier_w_vn_nr,
'journal': str(cls.submission.submitted_to),
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: College decision', email_text,
'SciPost Editorial Admin <submissions@scipost.org>',
[cls.submission.submitted_by.user.email],
bcc=[cls.submission.editor_in_charge.user.email,
'submissions@scipost.org'],
reply_to=['submissions@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)
@classmethod
def send_Fellows_voting_reminder_email(cls):
"""
Requires loading 'Fellow_emails' attribute, which is a list of email addresses.
"""
email_text = ('Dear Fellow,'
'\n\nYou have pending voting duties in the SciPost '
'submissions pool at https://scipost.org/submissions/pool'
' (also accessible from your personal page '
'https://scipost.org/personal_page under the Editorial Actions tab). '
'Could you please have a quick look within the next couple of days, '
'so we can finish processing these submissions?'
'\n\nMany thanks in advance,'
'\n\nThe SciPost Team.')
email_text_html = (
'<p>Dear Fellow,</p>'
'<p>You have pending voting duties in the SciPost '
'submissions pool https://scipost.org/submissions/pool'
' (also accessible from your personal page '
'https://scipost.org/personal_page under the Editorial Actions tab).</p>'
'<p>Could you please have a quick look within the next couple of days, '
'so we can finish processing these submissions?</p>'
'<p>Many thanks in advance,</p>'
'<p>The SciPost Team.</p><br/>' + EMAIL_FOOTER)
html_template = Template(email_text_html)
html_version = html_template.render(Context(email_context))
emailmessage = EmailMultiAlternatives(
'SciPost: voting duties', email_text,
'SciPost Editorial Admin <edadmin@scipost.org>',
to=['edadmin@scipost.org'],
bcc=cls.Fellow_emails,
reply_to=['edadmin@scipost.org'])
emailmessage.attach_alternative(html_version, 'text/html')
emailmessage.send(fail_silently=False)