Merge branch 'dev_JSC' into development

docs/contributors/editorial_administrators/production.rst

@@ -5,7 +5,7 @@ Production of SciPost Publications
 
 This guide is meant for **Editorial Administrators** and **Production Officers**. It describes the post-acceptance workflow from paper acceptance to publication.
 
-Version: 2016-12-20.
+Version: 2017-05-11.
 
 
 Formatting check
@@ -13,8 +13,8 @@ Formatting check
 
    If the Submission's references are not properly formatted,
    and/or if these do not include the required DOIs,
-   the authors should be emailed and asked to do so,
-   by providing either the ``.bbl`` file or the ``.bib`` source.
+   the authors should be emailed and asked to provide them,
+   by sending in either an updated ``.bbl`` file or ``.bib`` source.
 
    Any extra material provided by the authors which supplements
    the arXiv source should be put in a folder ``EXTRA_FROM_AUTH``.
@@ -24,7 +24,7 @@ Source retrieval and folder preparation
 ---------------------------------------
 
    #. On the SciPost server, navigate to folder
-      ``[Journal full name]/IN PRODUCTION``.
+      ``[Journal full name]/IN_PRODUCTION``.
    #. Create a folder
       ``[journal abbrev. name]_[arxiv identifier]_[first author last name]``,
       e.g. ``SciPost_Phys_1604.98141v3_Smart``.
@@ -32,10 +32,13 @@ Source retrieval and folder preparation
    #. NOTE: the file will be named ``####.#####v#``, which is not recognized
       as a ``.tar.gz`` file on a UNIX system. Rename the file
       ``####.####v#.tar.gz``. Unzip it to produce the folder ``####.#####v#``.
+      If this produces another tar file, it is because the submission consists of
+      a single ``.tex`` file; you should then rename this to ``####.#####v#.tex``.
    #. Copy the paper’s sources one level down (so from ``####.#####v#`` to
       the current directory). BE CAREFUL: if the authors have included any of
       the SciPost style files (``SciPost.cls``, ``SciPost_bibstyle.bst``), DO NOT
-      copy those down.
+      copy those down. You can skip this step if the previous step immediately led 
+      to a ``.tex`` file.
    #. Copy the files in
       ``[Journal full name]/v##_production/FILES_TO_COPY_IN_PAPER_DIR``
       to the current directory. There are 5 files:
@@ -44,7 +47,7 @@ Source retrieval and folder preparation
 	 * ``logo_scipost_with_bgd.pdf``
 	 * ``SciPost_bibstyle.bst``
 	 * ``SciPost.cls``
-	 * ``SciPost_Phys_Skeleton.tex``
+	 * ``SciPost_[Phys, or other as appropriate]_Skeleton.tex``
 
    #. Copy the skeleton ``.tex`` source to a new file using the name convention
       ``[Journal abbrev. name]_####_#####v#_[first author last name].tex``
@@ -91,14 +94,14 @@ General LaTeX tips
 Step-by-step procedure
 ~~~~~~~~~~~~~~~~~~~~~~
 
-   #. TODO: PAPER CITATION 1 and 2
+   #. TODO: PAPER CITATION
 
-      In these two places, fill the missing numbers in the citation header::
+      In this place, fill the missing numbers in the citation header::
 
       \rhead{\small \href{https://scipost.org/SciPostPhys.?.?.???}{SciPost Phys. ?, ??? (20??)}}
 
 
-      The first argument of the ``href`` is the simple permanent URL for the publication. This includes 3 numbers: the volume number, issue, and three-digit paper number, for example ``SciPostPhys.1.2.011``. At this stage, leave the paper number to ``???``: this number will be assigned and filled in in the last stage of production.
+      The first argument of the ``href`` is the simple permanent URL for the publication. This includes 3 numbers: the volume number, issue, and three-digit paper number, for example ``SciPostPhys.1.2.011``. Verify the appropriate issue number (this will be verified later by an EdAdmin). At this stage, leave the paper number to ``???``: this number will be assigned and filled in in the last stage of production.
 
       The second argument to the ``href`` uses the simple citation, dropping the issue number, for example ``SciPostPhys. 1, 011 (2016)``.
 
@@ -146,7 +149,7 @@ Step-by-step procedure
 	[title]
 	}}}\end{center}
 
-      Paste the title in this block. If the title is multiline, end it with ``\\``
+      Paste the title in this block. End the title with ``\\``
       in order to ensure proper uniform spacing between the lines.
 
 
@@ -155,7 +158,8 @@ Step-by-step procedure
       Author names should be in format ``firstname lastname``, e.g. ``John Smith``,
       and should be in textbf. No ``comma`` but rather an ``and`` before
       the last author. If multiple authors and affiliations, use ``\textsuperscript``
-      and positive integer labels, with a ``*`` for the corresponding author.
+      and positive integer labels, with a ``$\star$`` for the corresponding author.
+      If multiple email addresses are given, reference them with ``$\dagger$, ...``.
 
 
    #. TODO: AFFILIATIONS
@@ -172,8 +176,8 @@ Step-by-step procedure
 
 	``\href{mailto:[email]}{\small \sf [email]}``
 
-      prepended with ``*`` if corresponding author. If no email is to be given,
-      comment out the ``* \href{mailto:[email]}{\small \sf [email]}`` line.
+      prepended with ``$\star$`` if corresponding author. If no email is to be given,
+      comment out the ``$\star$ \href{mailto:[email]}{\small \sf [email]}`` line.
 
       If a web link is offered, use the format ``{\small \url{[url]}}``.
 
@@ -198,7 +202,7 @@ Step-by-step procedure
 
 	\vspace{10pt}
 	\noindent\rule{\textwidth}{1pt}
-	\tableofcontents\thispagestyle{fancy}
+	\tableofcontents
 	\noindent\rule{\textwidth}{1pt}
 	\vspace{10pt}
 
@@ -206,10 +210,13 @@ Step-by-step procedure
 
 	\vspace{10pt}
 	%\noindent\rule{\textwidth}{1pt}
-	%\tableofcontents\thispagestyle{fancy}
+	%\tableofcontents
 	\noindent\rule{\textwidth}{1pt}
 	\vspace{10pt}
 
+      If a single horizontal line is pushed to the next page, correct by
+      playing with negatime ``\vspace``.
+      
 
    #. TODO: COPYRIGHT
 
@@ -226,7 +233,7 @@ Step-by-step procedure
       format ``DD-MM-YYYY``. Be careful to use the correct submission data,
       namely that of the original submission.
 
-      The published date will be filled in later on.
+      The accepted and published dates will be filled in later on.
 
 
    #. TODO: DOI
@@ -237,13 +244,16 @@ Step-by-step procedure
 
    #. TODO: LINENO
 
-      During proofs stage, activate line numbers.
+      During proofs stage, make sure line numbers are activated (they should
+      be by default).
 
 
    #. TODO: CONTENTS
 
       Paste the entire bulk of the paper in this block,
       including all sections and eventual appendices.
+      Check that there are no appendices after the references in the
+      original tex file.
 
 
    #. TODO: BIBNR
@@ -372,6 +382,8 @@ References formatting
 
       * Volume number is in bold.
 
+      * Issue number can be left out; if included, in parentheses after volume nr.
+
       * Year is in parentheses.
 
       * Commas separate all elements.
@@ -395,6 +407,13 @@ References formatting
       \J. Phys. A: Math. Gen. Afterwards, volume 40 (2007) onwards, it's
       \J. Phys. A: Math. Theor.
 
+      Entries in the bibliography which are not references but footnotes,
+      should be formatted as such in the main text (using ``\footnote{}``).
+
+
+      Check that all DOIs work. Remove the ``\meta`` at the end of the bibitem
+      if it is present.
+    
 
 Layout verification
 ~~~~~~~~~~~~~~~~~~~
@@ -413,7 +432,7 @@ Proofs
      should be copied into new files carrying the ``_proofs_v[nr]`` suffix,
      for example ``SciPost_Phys_1699_9999v9_Bee_proofs_v1.tex``.
 
-   * The ``.pdf`` proofs should be email to the authors for verification.
+   * The ``.pdf`` proofs should be emailed to the authors for verification.
      Authors should return either an annotated pdf or a list of corrections
      by plain text email.
 
@@ -443,7 +462,7 @@ Preparation of final version of record
 
    #. Within this folder, take the author-accepted version tex file and rename it using the convention [journal name abbrev]\_[volume nr]\_[issue nr]\_[paper nr].tex.
 
-   #. In this tex source, replace the ??? with the 3-digit paper number (6 places: 4 in preamble, 2 in copyright statement).
+   #. In this tex source, replace the ??? with the 3-digit paper number (3 places: 2 in preamble, 1 in copyright statement).
 
    #. Ensure that the author names are in format Abe Bee, Cee Dee and Elle Fine.
 

journals/templates/journals/_base.html

 {% extends 'scipost/base.html' %}
 
+{% load staticfiles %}
+
 {% block pagetitle %}: {{journal}}{% endblock pagetitle %}
 {% block body_class %}{{block.super}} journals{% endblock %}
 
@@ -48,9 +50,12 @@
         <div class="row my-1">
             <div class="col-12">
                 {% if journal.active %}
-                    {{journal}} is published by the SciPost Foundation under the journal doi: 10.21468/{{journal.name}} and ISSN {{journal.issn}}.
+                    <p>{{journal}} is published by the SciPost Foundation under the journal doi: 10.21468/{{journal.name}} and ISSN {{journal.issn}}.</p>
                 {% endif %}
-            </div>
+		{% if journal.doi_label == 'SciPostPhys' %}
+		<p>All content in {{ journal }} is deposited and permanently preserved in the CLOCKSS archive <a href="https://www.clockss.org/clockss/Home"><img src="{% static 'scipost/images/clockss_original_logo_boxed_ai-cropped-90.png' %}" alt="CLOCKSS logo" width="40"></a></p>
+		{% endif %}
+	    </div>
         </div>
     </footer>
 {% endblock %}